Position Information

Job Description/Position Overview: As an Accounts Receivable Specialist at Core Scaffold, your primary responsibility will be to manage and oversee the accounts receivable function of the organization. Your role will involve maintaining financial records, communicating with customers regarding payment status, and working closely with internal teams to resolve any billing or collection issues.

Key Responsibilities:

• Invoicing and Billing:

  • Verify invoice accuracy, including pricing, quantities, and applicable taxes or discounts.

  • Maintain a systematic filing and tracking system for invoices and related documentation.

• Accounts Receivable Management:

  • Monitor and track outstanding accounts receivable balances.

  • Maintain accurate and up-to-date customer account information, including contact details, payment terms, and credit limits.

  • Maintain confidentiality and the utmost discretion.

• Payment Processing and Reconciliation:

  • Review payments to customer accounts accurately and promptly.

  • Investigate and resolve any discrepancies or issues related to payments or allocations.

  • Contact customers by phone, email, and mail to recover a debt.

  • Keep detailed notes and records of all communications and actions.

  • Answer questions customers have about billing statements.

• Collections and Credit Control:

  • Review and assess credit limits and terms for new and existing customers.

  • Negotiate partial repayments and payment plans when possible.

• Reporting and Analysis:

  • Prepare regular reports on accounts receivable aging, cash flow projections, and collection performance.

  • Analyze data and provide insights on trends, outstanding balances, and potential bad debt risks.

  • Assist in financial audits by providing supporting documentation and explanations related to accounts receivable.

• Process Improvement:

  • Identify opportunities to streamline and improve accounts receivable processes, including invoice generation, payment collection, and reconciliation.

  • Collaborate with cross-functional teams to implement process enhancements and automation where applicable.